Office relocation is a difficult announcement to say out loud for some people due to the reasons for the move.. Sometimes it’s the result of good fortune, but other times it’s the result of poor management. Some companies have experienced phenomenal growth through their services over the past few years, leading them to consider moving their offices. This is one of the many good reasons to choose a new location for your business! Company funds can also provide an incentive to move. The rent for your establishment may have increased or you may no longer be profitable in your area. As you can see, a company can move for several reasons. Whatever the reason, moving the office is important. Therefore, it is necessary to have a checklist for office relocation.
What is an office move?
Office relocation refers to moving business activities that are currently carried out in the excluded building to the new office building as part of the office relocation process.
How to plan an office move?
Without proper planning, preparation and organization, moving an office can be a chaotic, frustrating and time-consuming ordeal. If this is your first move, you may not know where to start or what to look for in a good plan. Here are some plans for a successful office relocation.
#1. Designate a resource person
Assign primary responsibility for the move to yourself or someone else within your organization. You could think of this person as the office moving coordinator. He or she should be a master of logistics, an effective spokesperson for your organization, and a quick thinker in crisis situations.
As a general rule, it’s best to keep planning teams for smaller projects. The office relocation checklist team will be led by the internal relocation coordinator, and their work will form the basis of your new office layout.
#2. Choose crucial dates
Find out when your current lease expires, when you want to move out, when you want to sign a new lease, when you want to start and finish building your
#3. Create a complete plan
The relocation manager should have an overall strategy that can be easily communicated to senior management and the rest of the workforce.
If possible, it would be ideal to use a project management application that is currently used regularly within your organization, as it would facilitate collaboration and communication between team members. Start with a comprehensive template that specifies which steps are crucial, like this or this.
Additionally, the number and type of staff in place, as well as the overall size of the company, will determine the extent of the logistical requirements associated with relocation services. While large organizations can build from scratch, small businesses can simply rent an existing structure and move in.
#4. Determine the type of workplace facilities you need
The ideal workspace can vary greatly depending on the nature of the company that employs you. If you want your new office to be the most conducive environment to work and grow, it’s essential that you identify your must-haves as part of the relocation plan.
#5. Establish the relocation provider you will use
First, determine if you will do all the packing and moving, or if you will hire full-service movers. A professional moving coordinator can handle the logistics of the actual move if you hire a full-service moving company. Your moving company will take care of all the logistics, so it is not necessary to include it in your project plan. Still, you need to consider time to find and hire the best full-service office movers for your schedule.
Office moving services
Organizing an office move can be stressful. Dismantling and reassembling involves an endless series of tasks, each of which must be completed without fail or the company will lose money. Using Chipman’s office relocation services and companies ensures a smooth transition with the least disruption to your business.
Benefits of Office Moving Services
Office moves are notorious for causing unexpected downtime, stress, and even the odd sickness of workers on moving day. However, hiring office moving services can alleviate stress, shorten the transition, and ensure success in the new location. Here are some of the benefits of office moving services.